What Are the Legal Requirements for Hiring Workers from Georgia?

Hiring workers from Georgia in Poland involves several legal requirements that are worth knowing well. This article presents the most important information to help you understand the entire process and prepare the appropriate documentation.

What Are the Basic Facts About Employing Georgian Citizens in Poland?

Georgian citizens can take up work in Poland thanks to a simplified declaration system that allows them to work legally for up to 24 months. The employer simply files a declaration with the local district labour office, which significantly simplifies the entire procedure.

The absence of a requirement to obtain a work permit speeds up the hiring process and makes the job offer more attractive. This system reduces bureaucracy and is consistent with applicable Polish labour law, making the employment of Georgian citizens more efficient and beneficial for all parties involved.

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What Types of Work Permits Are Available for Georgian Citizens?

Georgian citizens have two options for legal employment in Poland.

1. A simplified declaration procedure, which allows work for a maximum of 24 months.
2. A Type A work permit, which is required when employment is expected to last longer than two years or when the nature of the work does not allow the simplified procedure to be used.

In the case of the simplified procedure, the employer files an application with the district labour office, which significantly streamlines the entire employment process.

Holding a Type A work permit ensures compliance with applicable regulations and increases security for both the employer and the employee.

What Documents Are Required to Legalise the Employment of a Worker from Georgia?

To legally hire a worker from Georgia, several key documents must be provided. First and foremost, the worker must have a valid passport confirming their identity. It is also necessary to submit a declaration of entrustment of work to a foreigner or to obtain a Type A work permit. These documents form the basis of the legalisation process.

Another important element is presenting proof of legal residence in Poland, which may take the form of a visa or a temporary residence permit. The employer is responsible for collecting all required documents, which ensures compliance with applicable regulations and transparency in the administrative process.

In summary, the required documents are:

• a valid passport,
• a declaration of entrustment of work,
• a Type A work permit,
• confirmation of legal residence in Poland, including a visa or temporary residence permit.

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How Do You Obtain a Work Visa for a Georgian Citizen?

To obtain a work visa, the applicant should submit an application at the Polish Embassy in Tbilisi. The application form must be accompanied by all required documents, including:

• a valid passport,
• a declaration of entrustment of work or an appropriate work permit,
• other documents confirming the legal employment status.

The Embassy verifies that all criteria are met in accordance with applicable regulations. After a positive review and the issuance of a Type D visa, the Georgian citizen may legally start work in Poland. Thorough document preparation and care in submitting the application can significantly speed up the entire process.

What Are the Steps in the Recruitment Process for Workers from Georgia?

The recruitment process for workers from Georgia consists of five key stages.

1. Making contact with candidates.
2. Verifying qualifications.
3. Handling formalities.
4. Organising visa support.
5. Organising the arrival and integration of the new employee.

The first step is making contact with potential workers, during which their experience and skills are assessed. A detailed verification of qualifications is then carried out to match the candidate as closely as possible to the position on offer.

The next stage involves handling the necessary formalities, including obtaining a declaration of entrustment of work to a foreigner or the appropriate work permit. The following step is organising visa support — assistance with the process of applying for a work visa.

In the final stage, the worker's arrival and integration in Poland are arranged. The aim of this stage is to facilitate a smooth entry into the professional and cultural environment. The entire process is designed to increase the efficiency of hiring workers from Georgia, ensuring regulatory compliance and a comfortable working experience.

What Obligations Does an Employer Have When Hiring a Worker from Georgia?

An employer who decides to hire a Georgian citizen must fulfil four key obligations.

1. Register the employee with ZUS, which gives them access to social and health insurance.
2. Ensure appropriate working conditions in line with the contract, including compliance with health and safety standards and timely payment of wages.
3. Notify the relevant administrative authorities, including the labour offices, about the commencement of employment of a foreign national.
4. Retain copies of documents confirming the legality of the worker's residence and employment.

Fulfilling these obligations is essential for subsequent verification of compliance with applicable law.

What Are the Requirements for an Employment Contract for Workers from Georgia?

An employment contract for a person from Georgia must be drawn up in writing and contain clear employment conditions consistent with Polish labour law. The document should specify, among other things:

• the position,
• the scope of duties,
• working hours,
• the notice period,
• remuneration, which must not be lower than the statutory minimum level.

In addition, the contract should include provisions on bonuses and other allowances, ensuring the protection of the foreign national's rights. When these conditions are met, the contract complies with applicable law, giving both parties certainty about their rights and obligations.

What Are the Differences in Requirements for Georgian Citizens in Seasonal vs. Long-Term Employment?

In seasonal employment, a worker may work for a maximum of 9 months per year. To legally hire a person from Georgia for this type of work, it is necessary to obtain a seasonal work permit (Type S). Such a permit simplifies the procedures, especially for shorter employment periods.

In the case of long-term employment, a declaration of entrustment of work or a Type A work permit is required. This allows legal employment for more than 9 months, up to 24 months. However, this process involves more detailed documentation and greater administrative oversight.

The main differences between the two types of employment are:

• the length of the employment period,
• the required documents,
• the number of formalities.

Seasonal employment involves fewer formalities, while long-term employment ensures full compliance with labour law.

What Regulations Apply to Social and Health Insurance When Hiring Georgian Citizens?

An employer hiring a worker from Georgia is required to register them in the social and health insurance system with ZUS, under the same conditions as for Polish citizens. This gives the new employee access to pension benefits and healthcare.

Registration requires completing the appropriate forms and providing the employee's personal data. Contributions are calculated in accordance with applicable rates, covering pension, disability, and health insurance contributions.

Compliance with these regulations is essential for ensuring the safety of both the employer and the worker from Georgia. Proper management of social and health insurance ensures compliance with the Social Insurance System Act and healthcare regulations. ZUS regularly monitors the accuracy of registrations, facilitating administrative oversight and timely payment of contributions.

Gremi Personal is a professional temporary employment agency that offers flexible employment solutions tailored to the needs of both employers and employees, making it a valuable partner in the recruitment process.