How to Hire an Employee from the Philippines? A Step-by-Step Guide

Hiring an employee from the Philippines is a procedure that requires knowledge of the essential steps and applicable regulations. In this article, you will find a practical guide that walks you through the entire process step by step — from selecting the right candidate to completing all the necessary formalities.

Read on to find out more!

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What are the stages of recruiting employees from the Philippines?

Recruiting employees from the Philippines is a process that consists of several key stages.

The first step is partnering with a recruitment agency that specializes in sourcing candidates from abroad. A recruitment agency helps assess candidates' skills, professional experience, and language proficiency, enabling a precise selection of the right individuals.

The next stage involves job interviews, which can be conducted online or in person. During these meetings, both the candidates' competencies and their fit with the employer's requirements are evaluated, taking into account the specific nature of the labor market.

After the selection is made, the work permit application process begins. At this stage, documentation is prepared — including permit applications — and cooperation is established with the authorities responsible for legalizing the employee's residence.

Finally, the arrival of new employees is organized, along with their adaptation to the new environment. The employer, in cooperation with the recruitment agency, provides:

• accommodation,
• initial training,
• support with team integration.

The entire recruitment process is based on close cooperation between all parties, which guarantees the effective employment of professionals from the Philippines.

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How to obtain a Type A work permit for a Philippine citizen?

To obtain a Type A work permit for a Philippine citizen, the employer must submit an appropriate application to the voivode. The document should contain detailed information about the company and the candidate. It is crucial to precisely specify the conditions of employment, including the position, scope of duties, and the offered salary.

All required documents must be carefully prepared and attached to the application. Only then will the authority be able to properly assess the validity of hiring a foreign national. Processing such an application typically takes one to two months. For this reason, it is very important that the documentation is complete and correct, as this increases the chances of a faster administrative decision.

It is also worth regularly monitoring changes in regulations, as new rules may affect the requirements for submitting work permit applications.

What documents are needed to legalize the employment of a Philippine citizen?

To legally employ a Philippine citizen, certain documents must be prepared. First and foremost, a valid passport is required to confirm the candidate's identity. The next important document is the Type A work permit, issued by the relevant voivodeship authority.

For the legalization process to proceed successfully, the employee must obtain:

• a national D-type visa,
• a temporary residence permit,
• an employment contract consistent with the conditions specified in the permit.

Having these documents allows for legal residence in Poland. Each of the listed elements plays an important role in the entire employment legalization process. It is essential that the documents are complete and correctly prepared, which ensures the successful completion of the procedure.

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What salary and working conditions should be offered to an employee from the Philippines?

Employees from the Philippines should receive remuneration at least at the level of the minimum wage applicable in Poland. Employment is governed by labor law, which specifies — among other things — working hours, the right to leave, and rest periods.

The employer is also obliged to provide accommodation that meets the required safety standards. This can be either a private apartment or shared quarters. An important element is also providing health insurance, which covers the costs of medical care.

The employment contract should clearly specify the employee's duties and rights, as well as any additional benefits, such as:

• bonuses,
• social allowances,
• accommodation,
• health insurance,
• working conditions.

Offering a stable salary and comprehensive social support makes the job offer more attractive, which positively affects the productivity of the employed individuals.

How to support an employee from the Philippines in the adaptation process?

When supporting an employee from the Philippines, the employer should focus on ensuring a smooth transition to the new conditions. A key step is helping find suitable accommodation that meets safety and comfort standards. Appropriate housing will have a positive impact on the new employee's well-being, making it easier to adjust to life in Poland.

An important element of adaptation is learning the Polish language. Organizing basic-level courses will allow the employee to quickly acquire communication skills, facilitating daily duties and integration with the team. Additional support in the form of a language teacher or tutor within the adaptation program demonstrates the employer's commitment to employee development.

Team integration is another essential aspect. Regular meetings, team-building events, and joint training sessions are an excellent opportunity to get better acquainted with the organizational culture and Polish traditions. Such activities help build relationships and a sense of belonging.

Additionally, it is worth designating a coordinator who speaks English. This person will be able to explain the company's operating principles and assist with everyday matters, which will significantly speed up the adaptation process and help the employee feel more confident in their new professional environment.

In which industries do employees from the Philippines perform best?

Employees from the Philippines are valued for their motivation, diligence, and ability to work in a team. They find employment in many industries, such as:

• healthcare,
• construction,
• the shipbuilding industry,
• food service,
• domestic services.

In the healthcare sector, their empathy and attention to detail contribute to providing patients with high-quality care. These qualities are invaluable in the work of nurses and medical staff.

In the construction industry, Filipinos stand out for their precision and manual skills, ensuring the solid execution of work on construction sites. The shipbuilding industry, in turn, requires physical endurance and the ability to cooperate — qualities that naturally suit the predispositions of Filipinos.

In food service, they handle the dynamic nature of the work with great ease, placing emphasis on the quality of their duties. In domestic services, their dedication ensures the maintenance of high standards in both care and cleanliness. Moreover, their willingness to continuously improve their skills makes them attractive candidates for employers across various sectors.